PLAN YOUR EVENT
Request More Information
Start out by providing your important details – E.g. date of the Event, type of the Event, expected number of guests, and any initial questions that you have for us.
Don’t have any questions yet?! Don’t worry – we’ll get to those as we navigate the possibilities.
Meet & Greet: Site Tour
We will assign one of our fantastic Event Sales Coordinators to you and they will welcome you to do a free Site Tour of the venues that you’re interested in.
We’ll go through your vision and discuss key details pertaining to the Event. Note: if you don’t want a Site Tour, we’d be happy to discuss these details in a phone meeting.
What does an Event Sales Coordinator do?! We support you in the coordination and logistics of your Event planning.
Select Your Space
It’s up to you at this point – select the space that will inspire you and your guests! We are happy to put a Right of First Refusal hold on your date and venue until you’re ready to make your decision.
When you’re ready, we’ll present you with our Contract Agreement and you’ll be required to make a deposit payment equal to the value of the Venue Rental Fee. For instance, if it’s ENMAX on a Saturday night, the deposit would be $2,300.
Determine Logistics & Menus
We’ll work with you to coordinate the logistics including finalizing your menu selections and the timing of the Event.
This is a great time to decide on any external vendors/partners that you may want to involve in the Event itself. We offer a short-list of preferred vendors but we’re happy to work with any of your own.
And just to confirm – we will work with all Event Planners!
Experience Your Event
It’s time to welcome your guests and enjoy a remarkable experience at the Wilder Institute/Calgary Zoo!
And don’t forget: the revenue generated during your Event will directly support our important conservation efforts in protecting wildlife and wild places!